Europeana 2022 call for proposals

At Europeana 2022 we aim to explore how we can collaboratively build a common data Space for Cultural Heritage and raise voices from across the sector to empower digital transformation and explore the role digital cultural heritage plays in today’s and tomorrow’s world.

On this page you can find all the information you need to submit a proposal for an interactive and engaging talk, webinar, workshop, session or intervention to be held during Europeana 2022 on 28, 29 & 30 September 2022. Proposals should be for 30 minute sessions.

The call for proposals has closed.

Themes

We are looking for your proposals for an interactive and engaging session or intervention to be held during Europeana 2022. We want to invite the best ideas to take the stage, and open up our platforms to new voices and subjects around the following themes.

Common Data Spaces: The Europeana Initiative is positioned at the heart of a data space for cultural heritage in the new plans of the European Commission. We want that space to be part of a vibrant digital public sphere where everyone can interact with trustworthy, reliable information and enjoy discussions and interactions which are respectful and free of harassment and exploitation. This idea is very closely linked to the foundations on which Europeana is built and the values we hold. And it’s also closely linked to the European Commission’s New European Bauhaus movement which aims to shape future ways of living that answer the wider challenges we face today. Digital cultural heritage can play an important role in this initiative, and in shaping the heritage of tomorrow. We’re looking for proposals in this area to share and showcase how the digital transformation of our sector contributes to such a thriving public digital space, to sustainability, accessibility, and inclusivity, and to help ensure that culture is always represented in discussions on the development of policies and programmes linked to digital public spaces.

Diversity and Inclusion: Cultural heritage empowers society to embrace its diversity and flourish. We are looking for proposals related to any aspect of diversity and inclusion. This could be around access, reinterpreting or reimagining practices and discourses, or looking at the ways people work and operate individually, within our organisations and as a sector. We are interested in how we can collectively ensure our communities are equitable and everyone feels safe, welcome, represented and equal. 

Participation and Collaboration: Participation in and engagement with culture creates value in our sector and society at large. We want everyone to have the opportunity to participate in digital cultural heritage - to access it, to share it, to enjoy it, contribute to it and be enriched by it. We are looking for proposals that help engender participation and are looking for proposals that cover participatory practices, standards, platforms, tools and more. Collaboration is vital in addressing the cultural heritage sector’s vulnerabilities and challenges. Greater collaborative practices can progress our sector’s digital transformation, which in turn can enable further collaborative opportunities. We’re looking for proposals that support collaborations for a European cultural sector which places digital cultural heritage at the heart of society. We’d love to hear from you if you have imaginative, engaging or new ways to connect people or organisations, build partnerships, engage audiences and network from within or even outside the sector.

Climate Action: There is a global climate emergency and digital has a carbon footprint too. We’re looking for proposals that support and contribute to the European Green Deal and New European Bauhaus, creating a greener, more sustainable society. We want to hear about innovative and new ways we can work together to tackle and raise awareness of the climate emergency. The proposals could cover individual actions we can all take to ‘green-up’ our practices, or activities that organisations can carry out to proactively make a positive difference. If it covers how we can individually and collectively reduce the impact the digital cultural heritage sector has on climate change, we want to hear from you!

Storytelling: Europeana aims to be a powerful platform for storytelling and to enable cultural heritage institutions to transcend cultural and national borders and place their collections in the European context - to be part of the story of Europe. Initiatives such as our Digital Storytelling Festival and the Europeana Network Association Task Force on digital storytelling have demonstrated that this is a hot topic in the cultural heritage sector and that professionals are keen to share and develop their own storytelling expertise. We want to hear about your storytelling work - how do you find and tell stories with digital cultural heritage that capture imaginations, and create memorable and meaningful experiences for audiences? 

3D, multilinguality and AI: Europeana 2022 will have a strong EuropeanaTech element. Tech does not sit alone, and the areas of 3D, multilinguality and AI are not only prominent threads in the common data space but also affect so many of the other aspects we collectively work on. For example, how can AI and 3D help us tell stories and encourage collaboration? What can multilinguality do to help foster an inclusive sector and online experience? Perhaps you have work in this area which can help contribute to the common data space, or you have created something you want the sector to hear about. If it’s related to 3D, multilinguality and AI and digital cultural heritage, send us your proposal!

European Year of Youth: 2022 is the European Year of Youth. At Europeana 2022, we want to celebrate this, and build on the work the  Europeana initiative has been doing to support to new professionals and collaborate with ESACH, The European Students' Association for Cultural Heritage. We want to receive proposals that relate to digital cultural heritage and students, young people and those new to working in the sector. If you have ideas on how we can support these groups or facilitate intergenerational exchange within the sector, examples of innovative ways to reach and communicate with young people around cultural heritage, something to showcase from the European Year of Youth, or are a new professional who wants to make a difference to our sector and the societies we live in - we’d love to hear from you. 

Selection criteria

Our selection criteria is designed to enable a broad and diverse selection. In order to open up the conference to new voices, we want to facilitate a more inclusive and equitable call, and on the submission form applicants have the opportunity to tell us how we can support your proposal if it is selected. The submissions will go through the initial selection process without this information being seen, and the final decision will be made by the programme committee.

The selection process will begin when the call for proposals opens. We will review proposals in order of submission.

The selection committee might contact you, before or after the first notice, with a request to merge or combine your proposal with another proposal. This will only be done if there is overlap between the proposals.

The proposals will be reviewed on the following:

  • To what extent does the proposal make it clear what outcomes the participants should be able to get out of the session?

  • To what extent does the proposal speak to, involve, or collaborate with one or more of the conference target audiences?

  • To what extent does the proposal offer something interesting, useful, innovative, or important to the event?

  • To what extent do the topics proposed represent diversity in the themes?

Once the proposal is submitted you will receive a confirmation email - make sure you check your spam folder if you don't have this message in your primary inbox.

Pitch video

In addition to the application form, we encourage everyone to prepare a short video of 45 to 90 seconds to pitch their proposal. We are not asking for anything highly polished - even a video shot on your phone will do. See our colleague Sebastiaan's example video he shot in his garden in 2020.

Selection and Programme Committee

Timetable and process

Deadline

The Call for proposals for the Europeana 2022 conference has closed

We will review proposals in order of submission.

First notice 

You will receive a first notice end of June 2022 if your proposal meets the conditions to be taken into account for final selection. 

Final notice

You will get a final notice if your proposal has been selected by mid - late July 2022. We will provide brief feedback on proposals which are not selected.

Training and checks

Organisers of selected proposals will receive a short voluntary training session and will be asked to participate in a mandatory technical check in September 2022. 

If you have questions, doubts or you want to withdraw your proposal, for whatever reason, please contact our events team (events@europeana.eu).

Formats

There are numerous ways to facilitate interaction in a hybrid event. The examples below are not a list of options that you have to choose from, but are intended to help you think of ways to maximise the impact of your contribution to Europeana 2022. The main criterion for choosing a format is the impact you want to make with your contribution. 

Please note: The parallel sessions will be hybrid, which means people in the room and people online will attend your session. 

Do you want participants to learn something from you? Do you want to learn from them? Do you want to raise the profile of a certain topic by encouraging discussions? Do you want participants to experience a thought process?

Explore some suggestions below.

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Formats

Workshops or Round table discussions

Workshops are often held in smaller groups, where participants are asked to do assignments together. The best way to support smaller groups is to have a facilitator for each group to guide them through the exercise(s). Tip: make sure you have a programme that works both online as in-person. You can have smaller groups working online together and in the room, both with their own facilitator.

Roundtable discussions are better suited if you want to give everyone the option to speak up. These can take place by dividing the participants into smaller groups. A moderator for each group is advisable during the event, as just putting people into a group or breakout room will not necessarily spark a conversation. Ensure that participants know what they should discuss, for example by sharing (or sending a link to) a slidedeck, document, or survey. Make sure that you’ve thought about the way the results of the discussions are captured before you ask people to go into groups/breakout rooms. Presenting outcomes of each group might sound like a good idea, but there may be better, faster and more insightful ways of giving feedback. For example: a survey within each group and/or a survey when everyone is back from their discussion.

Roundtables can have many variations. ‘Magic roundtables’ are where people determine the topics first and divide how much time they’ll spend on each topic before actually starting the discussion. This variation needs a (self appointed) time keeper. 

Panel Discussions

A moderated panel discussion is best suited for situations where only a small number of people will be talking most of the time and a large audience is listening. The audience can raise their hand (or virtual hand) to ask a question live or questions can be asked through Q&A and/or chat functionality. The moderator will have access to the people online and in the room and is then responsible for bringing these questions to the panel. 

Presentations

Presentations might not sound like a very interactive format, but when done in a different way, they can encourage participation. We have had good experiences based on “flipping the classroom”, where a presentation is pre-recorded and the time (that would normally be used for the presentation) is used for interaction. The presenter can either be online or present at the event. Chat functionality can also be used for the online audience to interact with each other.

Tools for interaction

Below is a list of digital tools that can be used for interaction with participants. Do you have your own favorite tool? Let us know. We love to get to know new tools. We will also need to evaluate whether it will be practical and possible to use the tool for Europeana 2022.

Polling and quizzes: Mentimeter and Kahoot

Polling and quizzes are ideal ways of interacting with larger audiences online as well as in person. The questions can quickly be answered and answers can be shared instantly. Examples of polling and quiz tools that we have good experiences with are Mentimeter and Kahoot.

Surveys (ZOOM or Google Forms)

A survey will be added to Zoom so people online have the opportunity to feedback right after each session. Europeana will also survey all event attendees after the event.

Brainstorming

Brainstorming with a group can easily be done online. Tools like Jamboard and Trello make it possible to quickly get people to add their thoughts on a canvas while the people in the room use post-its. Want a more structured approach? Then look into online mindmapping tools, like Miro and MindMeister.

Contact

For all other questions, please contact the events team.

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