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Posted on Monday August 21, 2017

New data partner

Welcome to Europeana! As a new data partner, who has never published in Europeana before, you will have plenty of questions. Don’t worry. You can find all the answers you need below. 

After you have decided to benefit from publishing data in Europeana Collections, the next step is understanding the basics of how to publish in Europeana, and then how we go about building Europeana Collections. Let’s get started.

What is Europeana? And what isn’t it?

Europeana is the platform for the digital cultural heritage of Europe. Europeana is neither a library nor a digitisation centre. We work with you after your collections have been digitised.

Does Europeana house content? 

The database behind Europeana Collections doesn’t contain the cultural heritage content, i.e. the digital objects from your collections. Europeana publishes the metadata, which are the machine-readable descriptions of the cultural heritage objects that you have digitized.

Before you continue your journey, please answer the following questions:

  • Is your collection digitized, do you have e.g. scans or digital photographs of your collection items?
  • Is the description of your collection digitized, do you have data about your collection items digitally available?
  • Is the quality and scope of your digital collection suitable for publication in Europeana Collections? - On this page you find help to answer these three questions, or take a look at our content strategy.
  • Is your digital collection accessible online? Can you give access or export the digital descriptions of your collection items in a standardized way? 
  • Is your metadata describing your digital objects available without restrictions for reuse? On this page you find more about what this means, and here you can find out how we agree on the use of your metadata.
  • Do you know the copyright status of the digital object and if and how you are authorized to share an object by the rights holder? On this page you’ll find out what you need to know to select a rights statement for your digital objects.

If the answer to the above questions is ‘yes’, you’re ready to continue your journey. 

Who do you deal with next? 

As a small team based in The Hague, it would be impossible for us to interact directly with all 3,500 institutions at every stage. That’s why we’ve set up a network of partner aggregators. It’s the aggregators who do the data harvesting from cultural heritage organizations. They also help to model the data, expand the network of organizations, help out with copyright queries and much more.

We work with three types of aggregator:

  • National aggregator, whose scope is defined by a specific country or region and whose contributors are situated within that country or region;
  • Domain aggregator, whose scope is defined by a particular industry sector (such as museums, archives or libraries) and whose contributors are located in more than one country; 
  • Thematic aggregator, whose scope is defined by a particular topic or theme (such as fashion or food and drink) and whose contributors are located in more than one country.

We will shortly provide a list of all aggregators with their main contacts on this page. For the time being, please contact us via email, so we can help you to find the most suitable publication route for your digital collections.