Data Exchange Agreement Consultation Process

Background

During 2010 we held extensive consultations with our key stakeholder groups: content providers and aggregators, users, policy makers and the market. The clear message we received was that Europeana should be more than a destination portal. It should act as a facilitator, where the aggregated and enriched data is widely distributed, through partners' sites, embedded in educational applications and re-used by the creative industries.

The primary goal is for access to culture to stimulate creativity and increase social and economic growth in Europe.

In the Europeana Strategic Plan 2011-2015, the Europeana Foundation lays out 4 strategic paths: aggregation of cultural content; facilitation of innovation in the cultural heritage sector through knowledge transfer and advocacy; distribution of the content in users' workflow; and through developing new ways to engage users with culture.

These plans cannot be realised under the current data provider and aggregator agreements which grant Europeana the right to allow third parties to re-use data only for non-commercial purposes.

Europeana Foundation is therefore promoting a new data agreement with content providers and aggregators under which metadata delivered to Europeana would be released under a CC0 Public Domain Dedication.

Workshops on risks and rewards of open re-use of metadata

Between September 2010 and February 2011 we held workshops with archives, museums, libraries, audiovisual archives and aggregators in order to explore the risks and rewards involved in open metadata re-use. We named those "Your Metadata on the Web". The following were identified by workshop participants.

Rewards:

  • Increased data use & visibility drives traffic to content holder's site
  • Increases routes to users. Data can be used where users are- ie in social networks and in users' workflows
  • Europeana LOD helps populate linked data cloud with trusted, quality resource
  • Enhances context of information through increased data interlinking.
  • Shows cultural heritage organisations at vanguard of innovation & stimulating digital research. This creates new opportunities for funding
  • Enriched data can go back to provider, for own applications & users
  • Reinforces relevance of their cultural heritage to new generations
  • Providers can still commercially exploit own metadata

Risks:

  • Loss of control over the channels of access and of authority
  • Loss of potential income
  • Loss of reputation
  • Loss of branding
  • Loss of context and of the control over the integrity of the data
  • Additional work required

Workshop participants acknowledged that rather than real risks, the above spring from institutional fears related to change. Cultural heritage institutions have always rightly been concerned about quality and authority and have, therefore, been protective of the information produced by them.

The web though offers new possibilities of reaching out to users, of enhancing the semantic potential and the usefulness of their resources and the functionality of their websites. There is as well an increasing sense of urgency to stay atop of developments, to find new revenue streams and to stay relevant in the digital age although there is not yet much experience and best practices in the cultural heritage sector in open data re-use.

Workshops helped to make more clear these risks and rewards and to identify best practices. In the end, participants felt that there are more tangible benefits and that these outweigh the risks a lot of which can also be minimised through proper risk management.

Participants also expressed the need for more examples of best practice. The full potential of Europeana data re-use cannot be explored with the current restrictive agreements in place but the API implementations and the Linked Open Data pilot Europeana is carrying out certainly help explore further in practice some of the arguments stated above.

Timeline of developments

The current draft version of the Data Exchange Agreement is the result of a long process of consultation with the network of content providers and aggregators.

4 April 2010: final version of current Data Provider and Data Aggregator Agreements
30 September 2010: Metadata on the web workshop for mixed content provider group
5 November 2010: Metadata on the web workshop for museums
22 November 2010: Metadata on the web workshop for archives
23 November 2010: first draft of new version of Data Provider Agreement
24 November 2010: Metadata on the web workshop for libraries
2 December 2010: Metadata on the web workshop for audiovisual providers
13 December 2010: second draft of new version of Data Provider Agreement and description of changes between this version and the 4 april 2010 version
14 December 2010 - 7 January 2011: 1st round of online consultations with network of content providers and aggregators
17 January 2011: Metadata on the web workshop for aggregators
10 February 2011: Third draft of the new version of Data Provider Agreement
17 February 2011: DEA presentation at EFG workshop, Patrick Peiffer, eConnect WP4 leader
4 March 2011: First draft of the Data Exchange Agreement and description of changes between this version and the 13 December 2010 version
8 March 2011- 6 April 2011: DEA internal consultation in ATHENA
10 March 2011: DEA presentation at APENET workshop, Patrick Peiffer, eConnect WP4 leader
14 March 2011-6 April 2011: DEA internal consultation in CARARE
16 March 2011: DEA presentation at EUscreen workshop, Georgia Angelaki, Europeana Office
7 April 2011: CCPA Legal Working Group discussion and endorsement of DEA
8 April 2011: DEA workshop for ATHENA partners
27 April 2011: DEA internal consultation in APENET
5 May 2011: Second draft of the Data Exchange Agreement
6 May 2011 - 11 May 2011: Development of DEA draft Usage Guidelines
12 May 2011: First Draft of Europeana usage guidelines for metadata
12 May 2011 - 31 May 2011: 2nd round of online consultations with the network of content providers and aggregators
June 2011: Europeana LOD pilot results available online
June 2011: Europeana 2nd round of consultations results, compiled feedback and feedback analysis
7 June 2011: CCPA core discussion of consultation results. Summary of discussions
7-11 June 2011: Hack4Europe! - Europeana hackathon roadshow
16 June 2011: Updated version of the Data Exchange Agreement
27 June 2011: Data Exchange Agreement draft transition plan
July 2011: Validity of the Creative Commons Zero 1.0 Universal Public Domain Dedication with regards to the German Copyright Law. An expert analysis
7 July 2011: Presentation of Europeana Licensing Framework, Patrick Peiffer and Europeana Connect WP4 Extended Collecting Licensing work, Lucie Guibault, Presidency Conference, "Competences in Culture", Warsaw
15 July 2011: Data Exchange Agreement updated version and redline version. It includes expert analysis report and Europeana office input.
8 August 2011: DEA presentation at Deutsche Digitale Bibliothek meeting, Frankfurt/M, Patrick Peiffer, Europeana Connect WP4 leader12 September 2011: Release of the final official version of the Data Exchange Agreement by the Europeana Foundation. See also updated version of the transition schedule.
14 September 2011: DEA presentation for CENL Copyright Group, Frankfurt/M, Patrick Peiffer, Europeana Connect WP4 leader
21 September 2011: German Digital Library workshop on the DEA
22 September 2011: Letter to the network from the Europeana Foundation signed by Elisabeth Niggerman
28 September 2011: CENL and EUscreen endorse the DEA. Press release
4 October 2011: Presentation of Licensing Framework, eTech Conference, Vienna
11 November 2011: DEA workshop for Finnish providers
31 January 2012: DEA workshop for Irish providers
13 February 2012: discussion with representatives from the French Ministry of Culture and French providers
16 May 2012: workshop with representatives from the French Ministry of Culture and French providers
29 May 2012: workshop with publishers
28 June 2012: workshop with UK providers. Download presentations here
2 July 2012: DEA deadline announcement to the network

The Data Exchange Agreement and Use Guidelines are part of Europeana's Licensing Framework which was developed in the context of EuropeanaConnect.

 
 
 

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